Improving Technology with a Single Database in Human Resource Management System (HRMS)


When the human resource management system (HRMS) first came out it helped connect multiple people together with multiple sign-ins, in the human resource department. This technology provided the near elimination of errors with batch interfaces, a system with multiple employee master records, and disconnected databases to assist human resource professionals in maintaining an organized and simple work place.

However, the transition involved in updating records to the software required a lot of data entry. Employees who updated the system had to agree upon a consistent way of inputting the information to keep a consistency in the system. It wasn’t long before the IT department was able to tweak the forms to customize their organization’s preferences.

This allowed customized forms, templates, manuals, and other documents to be more organized and easy to input data into the system. Therefore, the HRMS software had a wide variety of information available to different employees. That worked well for big organizations, but what about the smaller to midsized businesses?

While a human resource management system has multiple users and information on multiple databases, a single source system stores data into one database. This process helps small to midsized businesses have one report to work from.

Since technology is forever changing, many small to midsized businesses have been able to adapt to the system and change quickly. In fact, it’s a favorite among talent management and finance management. But for many businesses, the goals seem to coincide with the latest trends relating to human resources. For example, in the past, job applicants were using paper applications to fill out, and had to attend career fairs to submit their resume. The internet and the latest software disrupted the old way, making it convenient for applicants to go online and fill out an application through the company website. And today, there are multiple streams for businesses to find and hire applicants.

There has been a stronger focus to connect with applicants directly through social media, text messages on cell phones, and even holding interviews through Skype. Businesses are able to send out current positions available, and scout talent through multiple streams of social media platforms. And this information can be tracked in the HRMS. Because of this, they can develop and manage job applications easier in a unified solution for a successful hiring process.

Not only do organizations and small businesses rely on social media tools to use in the HRMS, but also rely on workforce analytics, and service-delivery applications.

New businesses often ask whether to use a single database for all clients or a single database for multiple clients, but it greatly depends on the needs of your business. A single solution database allows you to work with one business and save money.

For instance, SurmountHRM has one database system for payroll, human resource, benefits, applicant tracking, and performance management. Working with this system, is beneficial in several ways:

If you need assistance, you can work directly with a company as opposed to multiple companies for multiple sources.

Employees can work directly with their employer when applying for benefits on a single source system, and the right person receives it, and the employee can finish or complete their application.

It has higher security than multi-source database. One database means only one sign on, so you won’t have to worry about multiple users signing on in case of security problems.

A single source means that multiple people can enter information on the same form, thus reducing human error.

By having this system in place, a business can generate complex reports in real-time because you don’t have to worry about the use of batch interfaces and processes. You can spend more time going over the report.

SurmountHRM specializes in human resource management for small to midsized businesses. For more information on our single source database, or other human resource services we offer, contact us today.


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